The 2025 Activity Coordinating Committee Team:
Mike Frey, Chairman
Chick Lowry
Ken Main
Dennis Mierzwa
ACC Status Meeting – November 2026
+ AC breakfast meeting is planned for February 2026
+ Ken to ask Dave Dawson if he is willing to talk about his bridge activity during the activity portion of our January luncheon.
+ Our Activities list is current. Mike to check with Ron Rizzo regarding status of his new “movie night” activity
+ New member interests notifications to AC’s & ACC’s seem to be working.
+ We discussed the process on how to start a new activity. Mike to review the AC handbook for guidance/clarification and finalize/publish a procedure.
+ Dave Dawson’s partner bridge activity is struggling. Ken to help Dave find new members from other nearby branches.
+ Regarding our membership wellness report a.) 2 out of 6 need follow-up by membership and b.) Mike to ask Dan Smith if/how to approach the 40+ members not attending luncheons
+ Our next ACC meeting will be on Monday December 29, 2025. Ken to send out the zoom link a few days ahead of time.
ACC Meeting 10/27/25 – Bullet Points:
+ We discussed our understanding of how to start a new activity:
1) ACC member ensures that the proposed activity would meet legal and safety requirements – no car racing, shooting, sky diving, etc.
2) Member presents proposed activity at a BR8 luncheon
3) If enough interest, new activity chairman documents details (Chick to locate “new activity” proposal form)
4) New activity is presented to BEC for approval
+ The Wellness report is 95% complete and identified 8 members not attending a luncheon or participating in an activity. Membership will be requested to follow up with these 8 members. In addition, the report identified about 49 members that did not attend a luncheon this year. Mike to ask Dan to create a report identifying the “49” and ask the BEC how to follow up this group to determine ”why”.
+ Sam Oommen agreed to present the “doctor’s office” activity at the November luncheon
+ Mike to ask Tom about the need for a backup A/V expert in support of Garland Bell
+ AC breakfast buffet budget is approved and plans are to hold this meeting in Mid-February
ACC Meeting 09/22/25 – Bullet Points:
+ Mike to contact Tom DiGrande to reach out to Glen Breslin (of BR146) regarding attending one of our luncheons and talking about SIR travel opportunities.
+ Chick to follow up with Sam to see if he is willing to present the Doctor’s table activity at the October Luncheon
+ Ken to follow up with Mike Stein regarding a possible shared Dixieland Band activity.
+Dennis to ask Dan Weller to run the Luncheon Wellness list as well as a list of who has not attended our luncheons this year. Plans are to follow up with those members not attending luncheons and ask “why”
+ Ken to inquire about the availability of a speakers list from our area branches.
ACC Meeting Summary – 08/25/25
+ Chick agreed to take over Mike’s duties for September BEC meeting and luncheon announcements
+ Chick will present his Car Show activity @ the September luncheon
+ Ken to send Chick text for Bargain Bites announcement and follow up email to members via constant contact
+ Mike to provide Chick with memory stick for Garland to install/play on computer at the September luncheon – Car Enthusiasts
+ ACC members to send out Membership Wellness Project email to their AC’s requesting a response by 9/20/25
+ Mike Stein and Ken to present proposed new Jazz group activity at October BEC meeting
ACC meeting notes on July 28, 2025
+ Mike agreed to send out new member information to ALL AC’s, instead of each ACC member handling this task
+ We plan to announce that SIR Business Cards for the AC’s are available to pick up at our luncheon(s). We hope the AC’s will use these cards to promote their activity and recruit new members,
+ The ACC will begin the BR8 wellness check at the end of August. First step is to ask all AC’s to verify their participant list by the end of August. Then we will ask Dan Weller to compare AMS participation to the Luncheon participation list and provide a report for BEC by the end of October.
+ Mike to remind Tom DiGrande to get a table set up prior to the BEC meeting for David Bushnell’s new magazine activity.
+ August AC presentation is on Community Outreach. September will be Chick Lowry’s Car Show.
ACC meeting June 24, 2025 notes:
+ Plans are to conduct another membership wellness check in September (ie identify members that are not participating luncheons and/or any SIR activity). Mike will be coordinating with Dan Weller. Plans are to send an email in August to the AC’s requesting they update their membership participants in AMS.
+ After the BEC has approved new members, ACC Members will send out the new member notification info to the AC’s they are responsible for.
+ AC Luncheon Presentations – Carl Ludwig will present his Hiking activity at the July luncheon; August will be handled by the Community Outreach committee; Chick Lowry will present his “mini car show” @ the September luncheon.
+ Ken has taken over as AC of the Bargain Bites activity and is in the process of updating the AMS participants.
ACC Meeting Notes – May 28. 2025
+ Ken updated the team regarding the progress of the Folk Music Jam group (Ken to add the SIR members participants to AMS)
+ Ron Rizzo to present his activities at the next luncheon (ie Book Group and Recently read books)
+ Ken to send Manuel a note regarding a “glitch” in the luncheon sign up system (Also, cc Dan and Tom regarding inviting wives, if needed)
+ Mike to reach out to Garland discuss how to improve our A/V set up procedure at each luncheon, such as…
– a bigger filing cabinet, who is responsible for taping cords to prevent tripping, and who takes what home each month.
+ Mike to ask Rich Knowles to continue to send the ACC team his new member information sheets
+ Dennis to talk to Dan Weller about the status of AMS notifications of new members. Also, ask where the SIR database is located?
+ We agreed to conduct the “membership wellness” survey again this year, starting in September
+ Mike to ask Tom about recognizing new members at end of the luncheon (ie before they go to orientation)
ACC Mtg Notes for April 2025
+ Mike will ask Meng Horng to present his Photography activity @ the May luncheon
+ It is our understanding the AMS system will be augmented to provide notification of new member interests to the AC’s and the ACC team.
+ Chick will forward the latest (ie May) Activity List to the orientation team for their use
+ The ACC recommends that all the AC’s receive business cards before distribution to the general membership
ACC Mtg Notes for March 2025
+ Plans are for Dennis Mierzwa and Ken Main to present information about their activities at the next luncheon…
- Dennis to discuss Cribbage, Bargain Wines and Wine cellar fillers. Ken to discuss his idea for a new activity called SIR Music Jammers.
+ Ken and Chick still need to send the Emergency Contact Information to their AC’s
+ Since Ron Smith is moving, an Activity Chairman is needed for the Bargain Bites activity. Ken will be heading up this search.
+ Chick to update the Activity List new AC for Wine Finders #1 (Ken Stehr)
ACC Mtg Notes for February 2025
Under Mike Frey’s leadership, the ACC team coordinated a breakfast meeting on 2/21/25
for BR8 Activity Chairmen (all but 5 AC’s attended). The purpose of the meeting was to:
+ Understand membership involvement in our activities
AND
+ Recruit new and existing members to our activities
The AC’s participated in small group breakout sessions to brainstorm new ideas re these purposes.
More to follow as the ACC begins to summarize and implement some of the ideas from this meeting”
ACC Mtg Notes for January 2025
+ Mike reported that we have 18 participants so far for the AC Breakfast on Friday 2/21/25. Mike to reach out to the remaining AC’s that have not yet committed to attend (about 8)
+ AMS notification process: Dennis is working with Dan Weller to understand and resolve this system issue (i.e. how new member interests and member resignations are reported to the AC’s & the ACC). We are hoping this will be resolved before the AC breakfast meeting.
+ The new AI investment group was discussed. This activity will be categorized as a “sub-activity” (& a shared activity) of the SUMS activity.
+ Chick Lowry plans to present his Car Enthusiasts Activity at the February luncheon. Plans are to ask Dennis if he will present his Cribbage activity at the March luncheon.
+ Mike discussed the updates he is making to the Website content (eg under the benefits & members tab).
Updated 11/25/2025 MLF
