Activity Coordinator’s Report

Activity Coordinator: Steve Schramm  
sschramm01@gmail.com

 ACTIVITIES REPORT – December Hotline

Last month, I wrote about meeting leaders of other SIR branches.  Many of these branches have fewer members and cannot support the number and variety of activities that are available to us in Branch 8.  In November, we took these discussions to the next level.  
 
Specifically, we are developing a collaboration with Branch 146 in Walnut Creek.  Like Branch 8, they are contemplating new activities, but unsure whether they will generate a sufficient number of members to create a viable activity.  However, a collaborative effort of two branches could engage enough members to maintain a healthy activity. 
 
At our November luncheon, I asked if we have anyone who is interested in Pinochle.  Five members signed the blue Activity Interest card.  Those names were shared with Branch 146.  Together, we may be able to generate sufficient interest for a co-branch Pinochle group.
 
Similarly, we are creating a SIR Chess group.  In addition to good support from Branch 8 members, Branch 146 is sharing names of members who would like to play chess.  Again, we are working together to develop a co-branch activity.
 
For our future, please think of new activities that you would enjoy.  If we do not have sufficient interest within Branch 8, we will reach out to other branches for potential collaborations.  Many of our activities add members over time.  Nevertheless, it may be useful to work with other branches in the early stages of some new activities.  A collaboration may give a new activity a good foundation for a successful future.
 
As you select and participate in your favorite activities, please consider how we can make our activities healthier and stronger by thinking outside the box or even outside the branch.
 
 
Following our luncheons, we distribute Activity Announcements to all members by email.  These announcements are another opportunity for you to contact Activity Chairman, and possibly join that activity.  There are many activity options, and the highlights of upcoming events are in these announcements.
Finally, I encourage you to contact me directly with your ideas and concerns.  We want the activities to be fresh, fun, and enjoyable for you and the families and friends that may join you.  Please communicate with us and use the tools that are available.  The Activities Calendar and activity webpages on the Branch 8 website are excellent resources.  In addition, remember to use the Activity Interest Cards and the Activity Announcements as additional opportunities to read updates and provide feedback on our activities.

updated 11/18/2017 dls

 

2016 – 2018 Activities Action Plan

PLAN FOR QUALITY, NOT QUANTITY

  • Engage activity leadership in the planning process
  • Continue to build our spirit of Activities  “volunteerism”
  • Actively participate in the development of Branch 8’s annual action plan

MEET THE ACTIVITIES NEEDS OF THE MEMBERSHIP

  • Seek out membership feedback, listen and act upon it
  • Encourage and support new activities

SUPPORT THE ACTIVITY CHAIRMEN

  • Be effective advocates for activity needs
  • Promote activity participation
  • Encourage and welcome spouse/partner participation
  • Ensure effective integration of new members into Branch Activities
  • Provide useful tools to make activity leadership easier
  • Assist with leadership successions

We met for breakfast at 8:00, followed by a series of presentations from 8:45 – 11:30 by ACC members Tom Kerns, Dave Davis and Dan Weller and one by Derek Southern.  We had a lot of interaction during the presentations with the chairmen, leading to a series of agreements for the coming year:

  • Training for new activity chairmen and assistant chairmen
  • Providing support to activity chairmen for web posting
  • Keeping our internal branch communications current and informative
  • Encouraging activity participation by members and their spouse/partners

We are looking forward to an excellent year for activities in 2016.

 

Phillip R. Trapp
Activity Coordinator
925-648-4056 Home
925-963-1819 Mobile
925-820-6455 Fax


Phil Trapp Branch 8 Activity Coordinator @ annual Activity Chairman’s Breakfast – 2015


SIR Branch 8 Activity Chairman’s Breakfast 2015


SIR Branch 8 Activity Chairman’s Breakfast 2015


SIR Branch 8 Activity Chairmen 2015

2015 History Report

Branch 8 Activities Report – 2015

Phil Trapp, Activities Coordinator

 

How Did We Do?

2015 was a busy year for activities:

  • We had 46 activities at year-end 2014
  • During 2015, we had:
    • 7 additions,
    • 3 new activity deletions,
    • 1 existing deletion,
    • A year-end total of 49 activities, plus the BBQ and Ladies Day Luncheon events

 

We don’t want to get fixated on having bigger numbers of activities than any other branch (well, we in fact do). Our focus has to be on having a strong mix of quality activities that support the needs of our members. All new activities are not successful and we expect that to continue. The good news is that most of the new ones become healthy, on-going activities. We always want to try new ideas for activities that meet the needs of the Branch members.

 

Four of the new activities continuing into 2016 are chaired by new members. It’s encouraging to see new members bringing all their energy and enthusiasm. Hat’s off to:

  • Chick Lowery: Car Enthusiasts
  • John Sewell: Mexican Train Dominoes
  • Dan Smith: Genealogy
  • Tom Trice: Pickle Ball

 

Formation of the Activities Coordinating Committee (ACC)

We all know that SIR branches with a strong activities program are the ones that are vigorous and growing.  The fundamental role of the ACC is to be the advocate for activities to the BEC. The ACC works for the activity chairmen.

 

Why have a committee? There are several reasons:

  • It takes more than one person to support activities
  • It’s a good idea to have back-up for the activity coordinator,
  • More resources are available for our activities
  • The ACC plays a key role in the activity planning process

 

Phil Trapp chairs the ACC and has a capable team of five Assistant Activity Coordinators, all of whom are experienced activity chairmen:

  • Don Atwater
  • Dave Davis
  • Tom Kerns
  • Steve Schramm
  • Dan Weller

 

2015 Annual Chairman’s Breakfast

We hold an Activity Chairman’s Breakfast meeting annually in early December. There was an excellent turnout this year’s meeting, with representation from 48 of our 51 activities/events. Our meeting theme was “Keeping Activities Strong and Healthy”.  The purpose of the meeting was to reach agreement on activities goals and actions for 2016.

 

Here’s a summary of the Activities Coordinating Committee’s (ACC) three-year thinking that guided the morning’s planning for 2016:

2016 – 2018 Activities Action Plan

 

PLAN FOR QUALITY, NOT QUANTITY

  • Engage activity leadership in the planning process
  • Continue to build our spirit of Activities  “volunteerism”
  • Actively participate in the development of Branch 8’s annual action plan

 

MEET THE ACTIVITIES NEEDS OF THE MEMBERSHIP

  • Seek out membership feedback, listen and act upon it
  • Encourage and support new activities

 

SUPPORT THE ACTIVITY CHAIRMEN

  • Be effective advocates for activity needs
  • Promote activity participation
  • Encourage and welcome spouse/partner participation
  • Ensure effective integration of new members into Branch Activities
  • Provide useful tools to make activity leadership easier
  • Assist with leadership successions

 

We met for breakfast at 8:00, followed by a series of presentations from 8:45 – 11:30 by ACC members Tom Kerns, Dave Davis and Dan Weller and one by Derek Southern.  We had a lot of interaction during the presentations with the chairmen, leading to a series of agreements and actions for the coming year:

  • Training for new activity chairmen and assistant chairmen
  • Providing support to activity chairmen for web posting
  • Keeping our internal branch communications current and informative
  • Encouraging activity participation by members and their spouse/partners

 

We are looking forward to another excellent year for activities in 2016.

 Update 1.18.16

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